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You can also trigger a One Step Update using Tools menu → One Step Update. You may need to Enter Vault Password.
You will see a progress screen while Quicken contacts your financial institutions and downloads your transaction data.
Once the update is completed, you will see the One Step Update Summary. you may see an item that needs your attention. Click the question mark by the entry for information about resolving the problem.
What is One Step Update?
One Step Update is a single access point for almost all connected services; you can update transactions and send online payment instructions for multiple accounts, sync your data to the Quicken Cloud and use Quicken on your phone or tablet to download security quotes, export some of your Quicken account information to Investing.Quicken.com, and obtain product updates for your Quicken software.
One Step Update is the centralized access point for almost all connected services in Quicken. It makes it easy to:
- Download the latest cleared transactions and balances for all your online-enabled bank, investment, 401(k), and credit card accounts.
- Send or cancel online payments (not supported by all financial institutions).
- Transfer money between accounts at the same financial institution, if you are connected via Direct Connect.
- Sync your data to the Quicken Cloud and use Quicken on your phone or tablet.
- Download security quotes, download currency exchange rates, export some of your Quicken account information to Quicken.com, and obtain product updates for your Quicken software.
You can set up Quicken to automatically download transitions at the beginning of a session. Go to Edit menu → Preferences → Startup. Select Download transactions when Quicken starts and click OK.
One Step Update doesn't work with Web Connect accounts. Quicken may be able to upgrade accounts you currently update through your financial institution's website to another connection type that you can use with One Step Update. If this is the case, Quicken will let you know.
How do I enable an account for One Step Update?
One Step Update is automatically applied to Express Web Connect or Direct Connect accounts. However, it is possible to turn One Step Update off or on for an account.
To turn One Step Update on or off for an account:
- Use One Step Update on your account bar to easily update all of your Online accounts.You can also trigger a One Step Update using Tools menu → One Step Update. You may need to Enter Vault Password.
- The One Step Update Settings screen will appear. Each account has a checkbox next to it. To turn on One Step Update for an account, click the checkbox to add a checkmark. To turn One Step Update off for an account, click the checkbox to remove the check mark.
- Click Apply.
What if I don't see my account in One Step Update Settings?
If your account does not appear on the One Step Update Settings screen, it is not the correct type of account to use for One Step Update. This includes manual accounts and Web Connect accounts. When you use Web Connect, you log in to your financial institution's website and click a button or link to initiate the download process (often called Download to Quicken).
Notes
- Set up scheduled updatesYou can schedule updates to connect to your financial institutions to regularly download cleared transactions at a time that you specify.
- Check for free software updates
Each time you start a One Step Update session, Quicken checks to see if there is an update to the Quicken program. If an update is available, Quicken asks if you'd like to download the update.
- Determine if (and how) an account is connectedThe best way to determine if (and how) your account is connected is by using the Account List. To do so, choose Tools menu > Account List and look in the Transaction Download column for your account. This will let you know if it is connected, and by what method. If you want to establish or change your connection method, click the Edit button next to the account name, and then click the Online Services tab.
- Permanently exclude an account from One Step Update
To permanently remove an account from One Step Update, deactivate the online account services.
- Update an account by downloading and importing a file
This isn't the best way to update an online-enabled Quicken account. It's often time-consuming, and any of the standard Quicken connection methods provide a much faster and easier experience. However, downloading and importing a file can be useful if you are having connectivity problems, or if you want to update an account that isn't online enabled. Here's how:
- Log in to your financial institution's website.
- Navigate to the download page and click the Quicken logo or Download to Quicken. The exact location of the download page is determined by your financial institution. It is frequently in an area of the website identified as the Download or History area.
- Your browser will download a Web Connect file that contains your account transactions (you can recognize such a file by the .QFX extension in its file name).
- Return to Quicken and choose File menu > File Import > Web Connect File.
- Navigate to, and then select the Web Connect file you just downloaded.
- Click OK.
- Give the account a name. Or, if you already have an account in Quicken for these transactions, choose Link and the account name in the dialog that follows.
- After Quicken finishes importing the file, open the account. Quicken will either automatically add them to your register, or you can review and accept the imported transactions, depending on your downloaded preferences.
- About Direct Connect, Express Web Connect, and Web Connect
The connection methods available to you depend on your financial institution and your account type.
Express Web Connect (Free)
Express Web Connect provides an integrated way to update transactions and account balances for financial institutions that do not currently connect directly to Quicken. With Express Web Connect, you can use One Step Update to update multiple accounts, and you no longer have to go to a financial institution's Web site to retrieve transactions.
Direct Connect (Fees may apply)
Direct Connect is a service some banks use to connect to Quicken. You will know if you have Direct Connect if you specifically signed up for it and/or your bank sent you a special user ID and password to use with Quicken. Some financial institutions require Direct Connect to use services such as bill pay, or transfers via Quicken.
Web Connect (Free)
Many financial institutions offering Web banking also let you download your Web transactions into Quicken. If you already have a password, and if the website displays the Quicken logo or contains a button or link that says Download to Quicken, this means that your financial institution supports the Web Connect protocol for downloading and importing transactions into Quicken.
To learn more
See Tell me about the connection methods used by online services.
You can back up your Quicken data to USB drives, CDs, DVDs, and so on.
Another way to safeguard your valuable Quicken data is to back it up every day to a remote location.
Quicken provides you with a free subscription to DropBox, a service that lets you store files in the cloud. This helps prevent losing important data if your computer crashes. Use Dropbox to store your Quicken backups. To learn how to set up DropBox visit this support article.
Back up my Quicken data file to my computer or to an external source
- Insert or attach the external media you want to back up your Quicken data file to.
- If it isn't already open, open the data file you want to back up.
Type Ctrl + B. The Quicken Backup screen will appear.
You can also navigate here by selecting File menu → Copy or Backup File, then selecting Create a complete backup and Next.
- To identify the location you want to save the file to, select Change and navigate to the appropriate media and directory.
- Click Save Backup to start the backup.
- Click OK when the Quicken Backup screen confirms Quicken has backed up the file successfully.
- Remove the backup media and store it in a safe place.
- To create a second backup copy, repeat the previous steps.
- To view the data you backed up, use restore.
How to back up your file to DropBox
Quicken provides you with a free subscription to DropBox, a service that lets you store files in the cloud. This helps prevent losing important data if your computer crashes. Use Dropbox to store your Quicken backups. To learn how to set up DropBox visit this support article.
Dropbox is not intended to be used to share a single Quicken data file between multiple computers or users. Use DropBox only for backups. Never store and access your active data files using DropBox.
Once DropBox is set up.
- If it isn't already open, open the data file you want to back up.
Type Ctrl + B. The Quicken Backup screen will appear.
You can also navigate here by selecting File menu → Copy or Backup File, then selecting Create a complete backup and Next.
- To identify the location you want to save the file to, select Change and navigate to your DropBox directory.
- Click Save Backup to start the backup.
- Click OK when the Quicken Backup screen confirms Quicken has backed up the file successfully.
- To view the data you backed up, use restore.
Notes
- About backing up to USBs, CDs, and floppy disks
Select the type of media are you using:
- What if I need more help troubleshooting?
General troubleshooting information about Quicken's backup and restore feature is available in-product and on the Web.
- What if I want to change the backup options?
Quicken includes several backup options that you can change to meet your needs.
- Choose Edit menu > Preferences.
- In the left pane, select Quicken ID & Cloud Accounts.
- In the right pane, under Quicken Profile, select Update Profile.
- The My Account screen displays.
- Select Change Password.
- Enter your Current Password.
- Enter your New Password.
- Click Save Changes.
Remember to change the password to match on the mobile devices that you want to sync with this data file.
The Quicken data file resides in the default folder of the user who installed Quicken (User 1). If another user (User 2) wants to access the Quicken data file, you must either:
- Grant User 2 administrator rights on Windows, and then have User 2 open the Quicken data file in User 1's data folder. If you need additional assistance, refer to Windows Help.
- Copy the Quicken folder for User 1 to the shared documents location on the hard disk.
To copy the Quicken folder for User 1 to the shared documents location:
- In Windows Explorer, navigate to the Quicken folder.
- Select the Quicken folder.
- Choose Edit menu > Copy.
- Still in Explorer, go to the shared documents location on the hard disk. The shared documents location is typically C:\Users\Public\Public Documents.
- Select the Shared Documents folder.
- Choose Edit menu > Paste.
To add or update address and contact information in the Address Book
- Choose Tools menu > Address Book.
- To add a new address, click New.
- On the Payee tab, enter a payee name. A payee name is required when you add a contact to Address Book. You can enter as much additional detail as you want.
- To edit an address, select it from the Address List (if necessary, first select the proper group from the Group drop-down list), and then click Edit.
- Click the Contact tab and enter as much detail in the fields as you want.
- Click Use Payee to copy the Payee name (from the Payee tab) into the Name or Organization fields. (Optional)
- Click the Documents tab to upload documents pertaining to this person. You can upload documents only for a customer or a vendor. You can upload any agreements you may have with this person or any ID proof / Address proof of this person etc for future references. To do this, click on ‘Attach’ and upload a scanned copy of this document. You can add ‘Notes’ to enter any extra information about each document.
- Click Format to format the information for printing. (Optional)
- Click OK.
To update an address from the Memorized Payee or Bill & Income Reminders List
- From the Memorized Payee List or Bill & Income Reminders List, select the payee you want to update.
- In the Action column, click Edit.
- Click Address.
- Update the address and any other necessary information in Address Book.
- Click OK.
To update an address from the Write Checks window
- Choose Tools menu > Write and Print Checks.
- Enter the payee name.
- Click Edit Address.
- Update the address and any other necessary information in Address Book.
- Click OK.
To update an address from a business form
- From the Edit Estimate or Edit Invoice window, enter the customer or vendor name you want to change.
- Quicken will fill in the address fields for you if the address is in the QuickFill List.
- Otherwise, enter the address you want to update.
- Make any changes necessary, and save the form.
- In the Update Address dialog, click Update to update the existing address in the Address Book, or
- Enter a unique identifier in the Description field to distinguish the changed address from the existing address in Address Book, and then click Add.
- Quicken displays the payee name in the Address Book window with the identifier enclosed by braces (for example, Financial Institution {Credit Card}). The identifier is for tracking purposes only and won't display on printed checks or forms.
To add payees to the QuickFill list
- Choose Tools menu > Address Book.
- Click New.
- Enter the payee information.
- Select the Include this Payee in QuickFill List check box.
- Click OK.
- Choose Edit menu > Preferences > Register.
- In the left navigation pane, click QuickFill.
- Select the Add Address Book QuickFill items to Memorized Payee List check box.
Notes
Other than what I enter directly, is additional contact information included in Address Book?
Yes.
- In addition to the contacts you add to Address Book, the Address Book contains the payee names and addresses you've created in the Memorized Payee List, Bill & Income Reminders List, and the Write Checks window.
- Items on the Memorized Payee List. Items on this list QuickFill for you in any appropriate fields (for example, customer name and address fields on estimates and invoices if you use Quicken Home & Business) after you type a few letters.
- You can add or update contact information from any of the above locations. If you use Quicken Home & Business, you can also manage contact information from any business form you may need to submit to a customer or a vendor (for example, estimates and invoices and payments to vendors).
If I modify a contact in the Address Book, will it be updated elsewhere in Quicken?
- Any changes you make to the contact information in the Address Book are reflected in your Bill & Income Reminders List. If you use Quicken Home & Business and your payees have been added to your Customer and Vendor Lists, these lists are updated as well.
- Address Book updates the information in your Reminders and Memorized Payee Lists, and the Write Checks screen, but it does not update the Online Payees list. To do this, choose Tools menu > Online Center > Payees. Your payment processor may not allow you to change certain online payee information (for example, the address of a payee for which there are pending online payments).
What if I have two very similar payees?
- When you change the address of a payee, Quicken asks if you want to update the existing payee or create a new one. If you enter the same payee name with a different address, you must add a unique identifier to the name to distinguish one payee from the other.
Note for our Canadian Customers
The following terms will be different in the Canadian releases of Quicken.
Canada: "Cheque" / United States: "Check"
Canada: "Colour" / United States: "Color"
Canada: "Centre" / United States: "Center"
Canada: "Realise" / United States: "Realize"
Canada: "Behaviour" / United States: "Behavior"
Canada: "Analyse" / United States: "Analyze"
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