When downloaded payment transactions match the payment instructions you entered in your register when you created the payment, you won't see a Downloaded Transactions list or be asked to compare and accept the downloaded information into your register. This is because the register information is already up to date. When there is a difference between the downloaded information and the original payment instruction, the matching process for online payments and transfers is similar to the one for other types of downloaded transactions.
There may be times when you requested that a payment be processed on a certain date, but it was processed slightly earlier because the requested date did not fall on a business day for your bill pay service provider. During compare to register, Quicken gives you the option to update your register to reflect the actual processing date. Note that to avoid penalties, funds must be available on the day the payment is actually processed.
- Open the account you want to work with.
- Click the Downloaded Transactions tab. If you'd like, you can click the column headings to sort the transactions.
- In the Downloaded Transactions window, select each transaction.
- If there is a corresponding transaction in the account register, compare it with the downloaded version.
- Use the Accept, Match, and Ignore buttons that appear below the selected downloaded transactions to accept or change them as necessary.
- For transactions marked New
- An example of a new transaction is a payment instruction you entered directly on your bill pay service provider's website but didn't record in Quicken.
- If the transaction should be matched to a transaction in your Quicken register, click Matchto open a window where you can select one or more transactions to be matched.
- You can edit the transaction in the register (for example, to add a category or memo). (Optional)
- For transactions marked Updated
For transactions marked Updated, click Accept. Quicken updates the transaction information in your register.
- For transactions marked Canceled, Failed, or No Funds
For transactions marked Canceled, Failed, or No Funds, click Accept. Quicken voids the transaction in your register.
Notes
- Why would I use the Ignore button?
Sometimes you may update payment or transfer transactions that are outside the scope of your register (for example, you might be working in a new Quicken data file). In this case, click Ignore to delete the transactions. This doesn't affect current or future transactions. Note that you can't undo this step later.
- Can I accept all transactions at once?
Yes. If everything appears correct in your downloaded transactions list, you can click Accept All to accept all transactions into your Quicken register.
- Can I undo accepting payment and transfer transactions?
No. There is no undo available for this process.
- Can I remove transactions from the list as I accept them?
Click the Hide Accepted button to remove transactions from downloaded transactions list as they are accepted into your register. This helps with readability. After clicking the button, its name changes to Show Accepted, which you can click again to restore the transactions to the list, if necessary.
- What about accepting other types of transactions?
The above steps apply only to online payments and transfers. The process for accepting downloaded
spending and
investment transactions may differ.
- What if Quicken asks me to choose a transaction source?
Transactions may be updated from various sources including online payments, and your financial institution (downloaded transactions, balances, and transfers). If you're comparing and accepting transactions from more than one source, Quicken displays source links on the Downloaded Transactions tab. Click the source you want to work with (payments and transfers must always be handled first).
- Why can't I find the Downloaded Transactions tab?
The Downloaded Transactions tab normally appears just below your Quicken register. If you don't see it, click here for more information.