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To work with a budget, you must first create a budget. After you've created a budget, you can view and work with it as described below.

  1. Click the Planning tab.
  2. Click the Budgets button.

Things you can see in the Budget window

 Budget summary

At the top of the window is a budget summary for the selected date range.

  • If you are budgeting expenses (most people do) the summary shows the total amount you have budgeted, how much you have spent, and how much you have left (or how much you have overspent).
  • If you are budgeting income and you have unbudgeted money remaining, this "extra" amount is displayed as Savings in the summary.
 Budget categories and groups

A budget category is a Quicken income or expense category, transfer, savings goal, or loan payment that you track in your budget.

Budget categories are listed and organized into category groups such as Personal Income, and Personal Expenses.

For each budget category or category group you can easily see the amount you've budgeted, spent or received, and how much remains.

Click a category group name, such as Personal Expenses, to hide and show the categories within.

 Red and green bars or lines

In Graph View, each category group and category has a either a green, red or grey bar next to it.

  • For expense categories: A green bar means that you have spent as much or less than you budgeted; a red bar means that you have spent more than you budgeted. The actual amount you've spent appears as a number in the bar.
  • For income categories: A green bar means that you have received as much or more income than you budgeted; a red bar means that you have received less income than you budgeted. The sum of your income in the category appears as a number in the bar.
  • A grey bar (no green or red at all) means that there has been no income or expense activity in the category group or category during the selected date range.
  • A light green or light red segment within a bar means that there are reminder transactions (transactions that will occur in the future) included in the category group or category. The sum of the reminder transactions appears as a number in the segment.

In Annual View, each month has either a green or red line under its column header(s).

  • For each month: If you are on budget, or under budget, the line is green; if you are over budget, the line is red.
 Budget columns and amounts

You'll see a lot of different numbers in the Budget window. Here is a brief description of where they appear and what they mean.

  • Budget column: The budget amounts you've assigned to each category for the selected date range.
  • Actual column (in Annual View): The actual amounts spent or received in each of your budget groups and categories for the selected date range. You cannot change the actual amounts in your budget because they are calculated based on the sum of your transactions. If the actual amounts are incorrect, you'll need to change the transactions themselves. Click any actual amount to see your monthly spending or income history for a category.
  • Actual amounts (in Graph View): The red and green colored bars display the actual amounts spent or received in each of your budget groups and categories for the selected date range.
  • Balance column: The difference between your budget amounts and your actual amounts for the selected date range. For expense categories, red numbers mean you have spent more than you budgeted; for income categories, red numbers mean that you have received less money than you budgeted. Black numbers mean that you have money left in a category to allocate or spend.
  • [Year] Summary (in Annual View): The balance of each of your budget groups and categories for the budget year.
  • Totals (in Annual View): The sum of the Budget, Actual, and Balance amounts for all of your budget groups or categories for the selected date range.
  • Rollover Reserve (in Annual View): The sum of the rollover amounts in the Balance column for all of your rollover budget categories for the selected date range. You must have at least one category enabled for rollovers, and the Balance column must be displayed for the Reserve Rollover total to appear.
 Rollover icons

Rollover icons appear on the selected category row in both Graph (Monthly) and Annual Views. Here's what the icons mean:

IconMeaning

Rollover is off  for the selected category.

Rollover is on  for the selected category.

Rollover is on, but only positive amounts  are carried forward for the selected category.
 Everything Else

Everything Else within a category, such as Auto

Everything Else appears within a category if you've selected the parent category and at least one, but not all subcategories within that category. It represents the sum of amounts spent or received in the unbudgeted subcategories within a category. Here are some things you can do with the amount:

  • Ignore the amount: If you are not concerned with the amount, you can just ignore it.
  • Reduce or eliminate the amount: Take a look at the subcategories included in the Everything Else amount, then add those subcategories to your budget; or, remove all of the subcategories and track only at the category level.
  • Budget the amount: Assign a budget amount to Everything Else to create a collective budget for all of the subcategories it contains. To do so, click the Everything Else line and enter an amount.

Everything Else within a category group, such as Personal Expenses

In Graph View only, Everything Else within a category group represents the sum of amounts spent or received in the unbudgeted categories in a category group. Here are some things you can do with the amount:

  • Ignore the amount: If you are not concerned with the amount, you can just ignore it.
  • Reduce or eliminate the amount: Take a look at the categories included in the Everything Else amount, then add those categories to your budget. To do so, click the add icon (the green circle with the plus sign in it) to the right of each category and enter an amount.
  • Budget the amount: Assign a budget amount to Everything Else to create a collective budget for all of the categories it contains. To do so, click the add icon (the green circle with the plus sign in it) to the right of the Everything Else line and enter an amount.


To set or copy budget amounts

 In Graph View
  • If necessary, use the options at the top of the Budget window to select the Monthly date range and then select the budget month you'd like to set amounts for.
  • To enter a single budget amount, click the budget amount you'd like to set and type a new amount.
  • To copy, calculate, or enter multiple budget amounts, click  next to an amount and then choose:
    • Apply [the selected month] budget forward to the end of [the budget year]. This copies the currently selected category budget amount to all future months of the budget year.
    • Apply [the selected month] budget to all of [the budget year]. This copies the currently selected category budget amount to all months, past and future, of the budget year.
    • Edit Yearly Budget. This lets you manually enter monthly budget amounts for the currently selected category for any or all months of the budget year.
    • Calculate Average Budget. This lets you set monthly budget amounts for a category based on an amount per time period. Quicken then calculates a monthly budget amount based on the amount per time period you specify and inserts it into your budget.
    • Set [the selected month] budget based on average [spending or income] for this category. This calculates and enters a budget amount that is the average spending or income for the category over the past 12 months.
 In Annual View
  • If necessary, at the top of the Budget window select either the Details or Budget only filterfilter.
  • Click the budget amount you'd like to set and type a new amount.
  • To copy, calculate, or enter multiple budget amounts, click  next to an amount and then choose:
    • Apply [the selected month] budget forward to the end of [the budget year]. This copies the currently selected category budget amount to all future months of the budget year.
    • Apply [the selected month] budget to all of [the budget year]. This copies the currently selected category budget amount to all months, past and future, of the budget year.
    • Set [the selected month] budget based on average [spending or income] for this category. This calculates and enters a budget amount that is the average spending or income for the category over the past 12 months.
    • Edit Yearly Budget. This lets you manually enter monthly budget amounts for the currently selected category for any or all months of the budget year.
    • Calculate Average Budget. This lets you set monthly budget amounts for a category based on an amount per time period. Quicken then calculates a monthly budget amount based on the amount per time period you specify and inserts it into your budget.
  • To copy all budget amounts from one month to other months in your budget, click the Budget   column header of the month you want to copy, and then choose how you want to copy the amounts: to future months, to past months, or to all months in the current year.


Other things you can do in the Budget window

 Select a budget

If you have more than one budget, choose the budget you want to work with at the top of the window.

 Use Graph View

Select Graph View from the options at the top of the window to assign budget amounts and analyze your spending using a simple bar chart presentation. You can also choose Budget Actions > Switch to Graph View to change to Graph View.

 Use Annual View

Select Annual View from the options at the top of the window to assign budget amounts and analyze your spending using an yearly, tabular presentation. You can also choose Budget Actions > Switch to Annual View to change to Annual View.

 Add budget categories

Click Select Categories to Budget at the bottom of the budget window. You can also right-click a category name to add or remove categories, or click Budget Actions > Select categories to budget.

 Change the date range

Use the options at the top of the window to select a date range (in Graph View) or a specific year (in Annual View).

 Use rollover categories

You can create budget categories that rollover from one month to the next into a cumulative balance. This means you can start a month with more money in a category if you've underspent in previous months, or with less money in a category if you've overspent.

Use rollover categories when:

  • Budget amounts fluctuate. In this case, you budget an average amount but the actual amount is always a little more or less. For example, you don't use as much heating in the spring so you build up a rollover balance that will shrink again in the summer months when you use a lot of air conditioning.
  • Budget amounts are large and infrequent. In this case, divide the amount by the number of months in the payment period. The amount in the category rollover will increase until the month in which the payment is made.

Interested in using rollovers?

  • Create rollover categories

    When you first create a budget, none of the budget categories are rollover categories. You need to explicitly create rollover categories. Here's how:

    1. Click the Planning tab.
    2. Click the Budgets button.
    3. Select a category in your budget.
    4. Click  next to the category, and then choose one of the following:
      • Rollover balances at the end of each month

        The cumulative rollover amount for the category will be added to (or subtracted from) the balance displayed on the category line.

      • Rollover only positive balances at the end of each month

        The cumulative positive rollover amount for the category will be added to the balance displayed on the category line. If there is a negative rollover amount, it is ignored and not subtracted from the balance.

    Note: A sub-category will add or subtract its rollover amount from a parent category if the parent is also a rollover category. If the parent is not a rollover category, it will ignore the rollover amount of the sub-category.

 Change or reset rollover amounts

If you underspend in one rollover category, and overspend in another, you can easily subtract from, add to, or reset your rollover amounts to compensate. Here's how:

  1. Click the Planning tab.
  2. Click the Budgets button.
  3. Click the balance amount of a rollover category you want to change.
  4. In the Rollover popup, click Edit, change the rollover amount as needed, then click Reset. To remove a rollover amount completely, enter 0.00.
  5. Click Save to update the balance of the category.

Note: If you decide later that you want to remove the changes you've made to your rollover amounts, click  (the Rollover On icon), and choose Undo all rollover edits for [Year]. This will reset all of your rollovers for the year to their calculated, default values.

 Show category totals

Click Budget Actions > View options > Show parent category rollup to display parent categories for the subcategories you've added to your budget. Each parent category displays the sum of all subcategory amounts under it. Because it functions as a roll-up, the parent category is not editable.

Tips:

  • To expand and collapse subcategories into their parent category, click the  and  icons next to the parent category.
  • To set budget amounts at the parent category level, deselect the subcategories under a category. (Click Select Categories to Budget in the Budget window.)
 Show cents in budget amounts

Click Budget Actions > View options > Show cents. When selected, all Graph View and Annual View budget amounts will include cents. No rounding will occur.